Dynamics 365 for Finance and Operations demo | Business Applications April 2019 Release


>>Let’s delve into Dynamics 365 for Finance and Operations
and explore some of the new functionality
that spans the range of the key investment areas that
incorporate continuous improvements, connected data and processes and
some core capability extensions. Now, as a user coming in to
the application for the first time, they will see the user experience
has subtly changed. There is now a new navigation bar that is more in alignment
with Microsoft Office. So for instance, the text search
is in the middle of this screen. We’ve introduced the preview
indicator in the top title, so that it’s a lot clearer to indicate what version of
the software we’re looking at. But underneath here, we’ve also
introduced a whole range of new business events from
a data connected perspective. From this, catalog of business events that could
span accounts receivables, accounts payables, or a host
of workflow activity. We could say as
an accounts receivable clerk, manage these individual
business events and say in a business event that is to say manage the posting of
a particular payment, we want to trigger a number of other activities for
our organization. With that in mind, what we
can do is pass a host of failed information across
to an enmeshing service, perhaps such as Azure messaging
service or indeed Microsoft Flow. Indeed I’ve got
Microsoft Flow in front of me that’s taking advantage
of the new connector. We can see that new connector
is relating directly across to my categories of perhaps accounts receivable
or accounts payable. I’m focusing in on my payment posted for a particular legal entity. As an individual, I may wish
to send some notifications across to individuals via e-mail
or to a particular team site. But I also may want to send
some fervor events to happen within the organization and I can do those automatically
within the connector. So for example, I could be creating a new record or I could be
executing a new action, may be triggering a workflow process. This also could go further for perhaps a procurement cycle as well. So I could be doing
a purchase order fulfillment via a vendor and that vendor
system could be taking advantage of a similar connected
to what you’re seeing here today. Now, if we come back to
the core application and we start thinking about some of
the core capability changes, one of those areas is
revenue recognition. Now, this will provide
us two key aspects. Firstly, it will provide us
compliance with IFRS 15 and ACS 606. Secondly, it’ll help our customers
manage their subscriptions, their services from
a deferred revenue and revenue recognition perspective. So for instance, we can start
to set up revenue schedules. Here I’ve got a couple
of examples where I’ve got a quarterly subscription
or an annual subscription, managing the occurrences of when we’re going to be
managing the deferments. I can go through and look at the detail and here
I can start to see how I would apportion the amounts
through this deferment process. As an accounts receivable clerk, I’m going to be interested
in what type of triggers would set off
this revenue recognition. For instance, I could
be doing it from a financial invoice or I could
be taking it from a sales order. From a sales order,
everything is being driven from my transaction line perspective. Here I’ve got a simple example of a support subscription for $48,000. I can see it’s on a line basis
because I’ve also got the contract terms shown at the bottom right-hand corner
from the start date, end date, and the currencies. Now, when I’m looking at it from a revenue recognition perspective
and I want to manage this, this could go into a number
of different directions. So for instance, I can introduce
the concept of bundles. Bundles could be some of those traditional categories
such as hardware, software services, and
this is where we may wish to apportion our revenue
across those sort of headings. We could also be managing
a number of orders for a particular contract and we need to apportion our revenue accordingly. But in my context here, I’m interested in just
exploring further what will be the expected revenue
recognition schedule. Here I can delve deeper
and run the calculation to show the individual
apportionment that have been run by
individual occurrence period. So here as an example, I’ve got all the individual periods. I can see the sum amount and total, I can see the revenue main accounts. Then a little bit further along, I can see what the actual
apportion demand would be. Now as this module starts
to come available, we’ll also be introducing a host of additional
functionality as well around the actual journal processing for our accounts receivable clerks. So for instance, we’ll
need to be able to manage the movement
of deferred revenue from the accounts within
the chart of accounts across to the associated and
appropriate revenue account. Equally, to aid that individual, we’ll also be providing
some new workspaces for revenue management and
a host of reporting options. Equally, we’ve also starting to help a broader range
of users as well. So for instance, at the moment, anybody that is
undergoing a process of an expense claim is having to go
through quite a rigorous process. We’ve been going through the motions of improving that whole experience. For example, one of
the things to simplify the process is that we’re
going to be altering the fields that are shown on screen so that we can
control what is visible, what is recommended and
making the life easier for any individual that is using an expense claim form that we’re
now going to be introducing. Here we’ve got a host
of examples by area, by fields that is showing
what I should not display to what is
recommended to display. If it’s appropriate, we could also incorporate something
that is optional. Now, when I think about it from
an actual expense claim reports, what I can also do is start to
see this new user experience. This user experience is more focused and clearer to any user using it. Here on screen at the moment, I can see I’ve got
one expense report for a conference. I’ve got a host of
additional tasks receipts and expenses and I can see a quick snapshot in the top right hand corner that
relates to their current status. If I was to delve deeper into
this individual expense claim, I can see the new user experience that we’re going to
be bringing through. Now here it’s very clear and
concise for any individual. So for example, when I’m looking at my mail receipt for
the fourth Coffee House, I can see a breakdown
of the information on the right-hand side and
if it’s appropriate, I can delve deeper in
and see if there were any guests involved when I
went for that particular meal. But when we’re looking at it
from a perspective of some of the more involved receipt types
such as a hotel, we’ve got an individual breakdown where there are itemized elements to that bill such as
perhaps tax or room rates. Here we are indicating those by the little icons where
my cursor is at this moment. If I then highlight the hotel bill
and if I go through to show the more actions
and I go to the itemize, it’ll bring forth
the actual detailed breakdown of the individual transaction dates, what type of subcategory
and amounts it may be, along with any scanned image that has been brought in of
the actual receipt. I’ve got a running balance
across the top here to help me ensure that I’m balancing
my receipt accordingly. Now, feedback from a focus group
of some customers, so far has shown that this has helped their users be focused
but also improve the speed of expense entry to date which has been a great sort
of feedback that we’ve had. Now, the feedback from
a focus group that we’ve had around the expense claim
entry has been excellent. The focus group has highlighted to us that it’s helped their users be focused but also be efficient and improve the speed of entry
for their expense claims. Now, changing tack, let’s come back a moment and let’s think
about the broader application. Now we’re often using reporting. We’re often using analytics and we’ve extended the analytical
workspaces even further. Historically, we would
have had to have gone across to Power BI to make changes. When we are shipping Dynamics 365 for Finance and Operations and
our analytical workspaces, we’re shipping with a host of
standard default dashboards. Going forwards, we’re now
going to be able to edit those within the user experience
of the application. Here for instance, I’ve got the credit controllers and
analytical web dashboard. Here I’ve got the opportunity
to go directly through and edit my workspace. Once I click the “Edit”, I can see I’ve now got
which I didn’t have before, the visualizations as if
I was within Power BI. I’ve got the fields as
if I was in Power BI. As an individual, I can start to make changes to the dashboards
that come as standard, start creating my own and start sharing those with other users
of the application. So for instance as a simple example, if I want to go and change
the payment details here in terms of the visualization because I’m not happy with it being
shared as a pie chart, I could change it across to
something different that fitted me as an individual or
fitted us as an organization, that I’d like to share
across the group because I felt it was a more
representative view. Now, let’s pause. We’ve looked across a whole host of some of the key investment areas and
some of the functionality. What I would encourage
you-all to do is go and look at the Release Notes
on our website and explore the wider range of
functionality that has been included within
this release. Thank you.

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